Last Updated: 3/5/2019
Why are we doing this?
To be consistent with our Mission Statement, the Hermitage School District has an obligation to prepare students for an ever-changing world, one that sees technological advancements happening at a rapid rate. We believe that every student has a right to an education that prepares them for further education and/or future employment, and develops the skills that they must have as citizens of the 21st Century: creativity, communication, collaboration, and critical thinking. As our District moves towards 1:1, we will ensure that every student in every class will have the opportunity to learn in an engaging environment reflective of the world that surrounds all of us.
What will this cost and who is paying for it?
A primary goal of the initiative is to create a 21st Century learning environment, in a fiscally responsible manner. Just as the District currently provides high quality textbooks and other instructional materials for students, the district will supply quality devices to meet the instructional demands of today's learners. Chromebooks are instructional tools, and the District is looking closely at the spending patterns on current instructional materials and supplies, in order to reallocate funds towards this initiative. Additionally, the district will be implementing an annual Technology Usage Fee.
What is the Technology Usage Fee?
Effective for the 2017-2018 school year, all students in grades 8-12
will pay an annual $50 Technology Usage Fee to offset the cost of the Chromebooks. If your child qualifies for the free/reduced lunch program and you submit an application that is approved on or before your Chromebook Distribution Date the technology fee will be $10 for those approved for free lunch per year and $20 for those approved for reduced lunch per year. For more information on the Free/Reduced Meal Program or to submit an application please visit our information page
. Alternatively, you can choose to purchase the Chromebook for a discounted rate based on the grade level of the student. If you choose to purchase the Chromebook, the device becomes yours to keep should you leave the district and you are no longer responsible for paying the Technology Usage Fee each school year. In 2018-19 all incoming 8th grade students may choose to purchase the Chromebook for $200. For comparative purposes, retail price of the Acer C731T Chromebook at CDW.com is $269.
What happens if I buy the Chromebook?
If you choose to purchase the Chromebook, the device becomes yours to keep should you leave the district and you are no longer responsible for paying the Technology Usage Fee each school year. You can use any case you like. While the Chromebook is under warranty we will repair any defects with the device at no cost to the student. Should the Chromebook be damaged due to misuse or abuse or if a repair is needed after the warranty expires the student will be billed for the replacement parts. Please see the question, What happens if the device is damaged or needs repaired?
, for more information. The student will be able to manage their Chromebook settings and be able to login to the Chromebook with their District or a personal GMail account. Please note that while the student is signed in with a District GMail account their Internet usage will be filtered even when they are not on our campus. While using a personal GMail account they will not be filtered when not on our campus.
Please note that in order to sign into the Chromebook with a personal GMail account, your device will need disconnected from our Google Admin Management Console. This process can take 1-2 weeks. Instructions will be emailed to the students whose parents purchased the device with steps they will need to follow to complete the process.
If I buy the Chromebook will it get outdated in a few years?
Chromebooks run an operating system called Chromium, which is much different than Microsoft Windows and MacOS. Google's Auto Update policy is committed to updating Chromebooks for at least.5 years.
Can I make payments on the device or pay the Technology Fee at the beginning of the year and the balance later?
Unfortunately, no. We are unable to monitor a payment plan and paying for the Chromebook at the beginning of the school year allows the District to save some of the licensing costs.
What happens if the device is damaged or needs repaired?
Students who were in 8th grade in 2016-17 and were part of the initial pilot have a 3 year extended warranty and accidental damage coverage. During the first 3 years, any defects, failures or damage determined to be accidental will be repaired by the District at no cost to the student. All other Chromebooks have a 1 year warranty for defects and failures only. During the warranty period we ask that any student experiencing an issue with their Chromebooks report it immediately. There will be no cost to the student during the warranty period for parts covered under the warranty. After the warranty expires any parts needed for repair will be the responsibility of the student. Labor costs will be the responsibility of the District. Should a Chromebook be lost or stolen it will be the responsibility of the student to replace under the direction of the District. Any Chromebook abused or intentionally damaged will be repaired at the expense of the student. The cost of replacements parts are listed below. Please note that part prices are subject to change based on availablility. If a part is unavailable from the manufacturer the District will make every effort to find quality parts at the most reasonable cost.
||Acer C731T (Used in 2016-17 and 2017-18)
||Acer C732T (Used in 2018-19)
|LCD Touch Display
Can I buy insurance for Chromebook?
Acer offers an Extended Warranty with Accidental Damage Protection that extends the standard warranty from 1 to 3 years and provides Accidental Damage Coverage for 3 years from the purchase date. Parents/Guardians can purchase this coverage when their student first receives their Chromebook. The cost of the Insurance is $60.
Here are some details on this coverage:
- This service contract adds 2 Years Mail-In/Carry-In for a total of 3 Years
- Includes 3 years of Accidental Damage Protection that starts with the Manufacturer's Warranty
- Only one repair per year is allowed due to accidental damage
- One replacement unit (if needed) is allowed over the lifetime of the Extended Warranty Period
- Shipping paid both ways during all 3 years.
- Toll-Free Support during Extended Warranty Period
- Excluded if damage is result of misuse or abuse
- Premium Battery Support includes one replacement of a defective battery per year of warranty
Can I use my own case?
No. Students must use the case that the District has purchased unless the student purchases the Chromebook. The District researched several cases and selected the one that we felt offered the best protection.
Can I decorate or alter the case?
Students may not modify or decorate the case in any way unless the student purchased the Chromebook. Chromebooks or carrying cases that have pencil/pen/magic marker writing on them, stickers or any other marks on them will be viewed as vandalism. There will be an associated cost to restore the Chromebook or case to the original condition if marked up intentionally.
Who owns the Chromebook?
The Hermitage School District owns the Chromebook unless the student pays the purchase price as listed above. Students will use the same device each school year for the functional life of the device. Therefore, it is very important that the device be treated with care. You are required to leave all identification and inventory tags in place. Don’t write on the device or attach any stickers to it.
May I take the Chromebook home?
Students may take the device home once the Computer/Network Acceptable Use Policy, via the online Returning Student Form, and the Student Chromebook Acceptance Form, printed and submitted to Mrs. Mlakar in the HHS Library, are completed. If for any reason parents do not want the device at home, students may sign them in and out each day. Please call the Hickory High School Main Office for details.
I’m concerned about my student accessing inappropriate information on the Internet. What are you doing about that?
The Hermitage School District is in compliance with the Children’s Internet Protection Act (CIPA) and maintains a content filter and firewall for all Internet-enabled computers and equipment on and off the the District's network. We will utilize Securly to both filter and log the content accessed by the Chromebook. If a student purchases the Chromebook, please note that while the student is signed in with a District GMail account their Internet usage will be filtered even when they are not on our campus. While using a personal GMail account they will not be filtered when not on our campus.
Can a student bring in his/her own device?
All students in grades 8-12 must use the school issued Chromebook while in school. If students bring a multitude of devices that operate differently and don't have a common set of applications, it becomes very difficult for classroom teachers to plan lessons and manage workflow. In addition, one of the goals of going 1:1 is to ensure that all students have access to quality devices that give access to the Internet. Using school-issued devices allows us to ensure that our systems are optimized to meet the needs of the classroom.
What are the polices and procedures?
If I transfer to another School District, what do I do with the Chromebook?
The student must return the Chromebook prior to their last day with the Hermitage School District unless the student purchased it when they received it. Any Chromebook not returned will be locked and legal proceedings may be pursued.
Will faculty or staff be able to access or control the webcam on the Chromebook?
No. Faculty and staff will not have access to remote control the webcam.
How do I carry my Chromebook?
Always carry the Chromebook in its case even when at home. The District supplies always-on style cases for this purpose. Carrying a Chromebook by its screen can damage the hinge and/or display and could result in a chargeable repair.
Where do I keep my Chromebook while at school?
At school, you will carry your Chromebook to all your classes. For any classes not requiring your Chromebook, or during lunch, you must store it in your locked locker or keep it with you. You are responsible for the Chromebook and should never leave it unattended or unsecured.
Is there anything special I should do with my Chromebook at home?
Be sure you plug the Chromebook in overnight so you come to school with a fully charged battery. Bring your Chromebook with you every day to school. You will be responsible if it is not ready for classwork every day.
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